Objectives and Bylaws

1. Mission and Purpose
   The mission of the Advisement Forum is to ensure the provision of excellent advising services to the students of Utah Valley State College. The Advisement Forum serves as an open organization for all academic advisors and others who advise students regarding academic programs, student services, financial assistance, and other aspects of college life.
   The purpose of the Advisement Forum is to ensure correlation of information and provide training and professional development for all who advise students.
2. Objectives
   The objectives of the Advisement Forum are to:
3. 1. Provide a forum for sharing essential information regarding academic program requirements; admission, retention, and graduation policies; scholarship and financial aid policies and procedures; and other policies and procedures pertinent to student advising through regularly scheduled meetings and an annual retreat.
   2. Provide an electronic communication system for sharing pertinent information campus-wide.
   3. Support advising efforts by providing training and advisement resources.
4. Membership
   The Advisement Forum consists of all college personnel who advise students regarding educational programs, career options, resources, and/or policies and procedures to aid students in pursuing their educational goals.
5. Leadership
   The Advisement Forum will be co-chaired; one co-chair will be appointed by the Vice President for Academic Affairs and one by the Vice President for Student Affairs

   DEPARTMENT	ALC Rep.	REPRESENTATIVE	Term Expires
   Cluster I: Advising-Central	Paula Tibbitts	Paula Tibbitts	June 2007
   Career and Academic Counseling Advisor Training Academic Standards
   Cluster II: Recruitment	Michelle Lundell	Michael Snapp	June 2007
   Prospective Student Services Dean Enrollment Marketing TRiO Ed. Search/Upward Bound UECC College Marketing
   Cluster III: Enrollment Services	Michelle Lundell	Margaret Bellon	June 2007
   Admissions Registration & Records One Stop Instant INFO Call Center Student Financial Services Graduation, Transfer Credit and Veterans
   Cluster IV: Advising-Specialized	Shad Sorenson	Sherine Miller	June 2008
   TRiO Student Support Educational Opportunity Intercollegiate Athletics International Studies Accessibility Services Department Multicultural Center
   Cluster V: Student Affairs	Wayne Mangleson	J.P. Spagnolo	June 2008
   Student Life & Leadership (ASUVSC) UV Leaders Orientation Student Center Volunteer/Service Learning Testing Services Student Health Services Career Employment Services
   Cluster VI: Continuing Ed./ Outreach	Jeff McClellan	Spencer Childs	June 2008
   Center for Personal and Career Development Women’s Resource Center Concurrent Enrollment Evening School Wasatch Campus High School Studies Distance Education USU Horticulture
   School of Technology and Computing	Ernest Carey	Liz Butler	June 2008
   School of Business	Janice Gygi	Terry Acord	June 2008
   School of Science & Health	Bill Evenson	Karli Grover	June 2008
   School of Education	Susan Simmerman	Shauna Requilman	June 2007
   School of General Academics	Bonnie Henrie	Giovana Alisa	June 2007
   School of HASS	Kathie Debenham	Dawn Chase	June 2007
   Communications Coordinator	Frankie Jensen	Clint Moser	Appointed
   Academic Affairs Co-Chair	Bonnie Henrie	Terry Acord	Elected
   Student Affairs Co-Chair	Shad Sorenson	Margaret Bellon	Elected

   The co-chairs shall:
6. 1. Serve as liaisons with the Deans Council and college administration regarding advising.
   2. Plan and chair meetings of the Advisement Forum and Steering Committee.
   3. Have voting privileges equal to other members of the Advisement Forum and Steering Committee.
   4. Serve as ex-officio members of all standing committees, except the Budget and Bylaws Committee which they will co-chair.
   5. Appoint members of the Advisement Forum and/or Steering Committee to ad hoc committees and/or task forces.
7. Steering Committee
8. 1. Purpose of the steering committee
   2. 1. Conduct an annual review of the functioning and effectiveness of UVSC advising.
      2. Prepare an annual budget for submission to the Vice Presidents of Academic Affairs and Student Services.
      3. Plan regular meetings for the Advisement Forum and Steering Committee
      4. Approve proposals submitted by all standing committees prior to presentation to the Advisement Forum.
      5. Plan the annual retreat.
      6. Conduct other activities required that support the mission of the Advisement Forum.
   3. Membership
      The membership will consist of the co-chairs, secretary, and an equal representation from academic degree-granting entities and academic support areas. Academic areas are defined as degree-granting entities within the institution. Academic support areas are those entities that provide support services to students and academic programs. Members representing these areas will be appointed by their respective deans and/or vice president.
   4. 1. Length of term: each member of the Steering Committee shall serve a term of two years; members are eligible for reappointment at the discretion of the appointing dean. Half of the members will be appointed in even numbered years and half will be appointed in odd-numbered years. Appointments will be from July 1 to June 30.

         Term Begins July 1 (Even Years)	Term Begins July 1 (Odd Years)
         School of Computer Science & Engineering Technology	School of Education
         School of Business	School of HASS
         School of Science & Health	School of General Academics
         School of Technology, Trades & Industry	Academic Support Cluster I
         Academic Support Cluster V	Academic Support Cluster II
         Academic Support Cluster VI	Academic Support Cluster III
         Academic Support Cluster VII	Academic Support Cluster IV

      2. Leadership: The Steering Committee will be chaired by the two co-chairs appointed to lead the Advisement Forum.
   5. Meetings
      Meetings of the Steering Committee and its standing committees are open to all members of the Advisement Forum. However, only appointed members shall be counted in determination of a quorum. Only appointed members shall have voting privileges.
   6. Quorum
      A quorum is necessary for the Steering Committee to conduct business. A quorum shall consist of at least one co-chair and a simple majority of the membership.
   7. Voting
      All members of the Steering Committee shall have voting privileges. Any motion shall be passed if it is approved by a simple majority of the members present, providing a quorum has been established.
   8. Secretary
      A Secretary shall be appointed by the co-chairs from the membership of the Advisement Forum.
   9. Standing Committees
      Members of the Steering Committee will be appointed to serve on standing committees by the co-chairs for one year; consecutive terms are allowed. The members of the Retreat and Communications committees shall elect a chair for the committee from the appointed members. The Budget and Bylaws committee will be co-chaired by the co-chairs of the Steering Committee. The co-chairs may appoint members of the Steering Committee and the Advisement Forum to serve on standing committees. Each Standing Committee shall have a minimum of two members from the Steering Committee. Only appointed members shall have voting rights.
   10. 1. Retreat: The Retreat Committee will propose plans for the annual retreat, including budget, to the Steering Committee.
       2. Budget and Bylaws: The Budget and Bylaws committee shall be chaired by the Steering Committee co-chairs. The Budget and Bylaws Committee will prepare an annual budget for all operating expenses for approval from the Steering Committee prior to submission to the Vice Presidents. The Co-chairs shall administer the budget. The committee will also review the bylaws annually and present revisions as necessary to the Steering Committee.
       3. Communications Committee: The Communications Committee is responsible for coordinating the communication of pertinent information to Forum members and will frequently monitor and evaluate the effectiveness of the Forum communication system, including electronic, website and traditional communication mediums.
       4. Other committees may be appointed as necessary to carry out the objectives of the Steering Committee and Advisement Forum.