GRADUATION AND TRANSFER SERVICES

GRADUATION AND TRANSFER SERVICES

I. DESCRIPTION OF UNIT

A. Brief statement of your mission, goals and values.

The mission statement of the Graduation and Transfer Services Department is as follows:

“We support and encourage the advisement of all students. We enjoy the opportunity to help students by providing accurate information to complete their educational goals in a positive and caring atmosphere where student’s individual needs are met.”

The Graduation and Transfer Services Department is the Central Graduation office on UVSC, as well as the Transfer Evaluation Office of all in-coming transcripts. Other areas in our office include programming and maintaining the Degree Audit System, Articulations, and Veteran Services.

Graduation: The Graduation Office is a central final approval office for all students seeking graduation from UVSC. This service includes meeting with each graduation candidate to review and approve their completion of all UVSC Graduation requirements including courses, and other requirements; notifying students, departments, and/or advisors regarding missing requirements; applying substitutions or waivers from the advisors to each student’s graduation requirements; the actual awarding of degrees and honors through the computer; the production and distribution of the completed diplomas; and the creation and maintenance of several reports used throughout the campus community.

Transfer Credit Evaluation: All transcripts received from other institutions of higher education are received by the Transfer office. Each document is imaged into the computer system, and then manually entered into the student’s record in the computer. Each course is evaluated as to content and rigor and either equated to a course by the staff, or sent to the department for evaluation. Once the evaluation is made, the course is entered into a table in the computer to assist evaluations for the next time a different student has that same course. These tables are updated annually with our changes, as well as each college catalog for all institutions in Utah are reviewed to reflect any new courses, or changes to their curriculum. Students may view their transferred credit through the college On-Access or they may meet with the Transfer Advisor and review their credit. Updates to the college Advanced Placement and CLEP testing policies are also coordinated and facilitated through this office annually.

Degree Audit: The college wide degree audit system (On-Course) is created and maintained in this office. Each year there are several hundred changes to courses, and degrees at UVSC. All of these changes need to be updated in the degree audit system to maintain accuracy. This office also maintains the correct majors for students by moving students to new degrees when titles, schools, or degree types change. There are changes every year to at least one program requiring a mass change of students majors.

Articulations: This office maintains all articulations between UVSC and other institutions of higher education. The Director of the department has been given the charge to be the college Articulation Officer, and sits on the statewide Board of Regents State Articulation Committee. The state Articulation Guide is maintained and updated in this office each year. There are currently 65 articulations with different schools due to UVSC’s Global Aviation program alone. Articulations are also maintained not only for students transferring into UVSC, but also transferring out, such as to Brigham Young University in Provo, Utah.

Veteran Services: Services are provided for students receiving veterans educational benefits. Theses services include the monitoring and certification of courses toward their declared major. The Veteran advisors work with each student to make sure they receive all the course credit possible for previous educational endeavors, as well as, taking the shortest route possible for their intended degrees. The advisors are able to help students or refer students to the proper student services available across campus. They work closely with the standards office on campus to make sure their students are successful. Each dropped or withdrawn course is reported to the Veteran’s Administration as quickly as possible to alleviate the student receiving any overpayments for course work not completed.

B. Relationship of Unit Mission, Values, Goals to Overall UVSC Mission

The Graduation and Transfer Services mission coincides well with the overall UVSC’s mission of “...attaining their goals and realizing their talents and potential, personally and professionally.” The Graduation and Transfer Services mission includes a commitment of “providing accurate information to complete their educational goals in a positive and caring atmosphere.” UVSC and the Graduation and Transfer Services office share the goal of meeting students’ “transfer education” by providing up to date and accurate transfer evaluations and articulations with other accredited institutions of higher education.

C. Interaction of your unit with other units on campus or between campuses.

The Graduation and Transfer Services office interacts with most offices across the campus. The needed clearance is supplied by this office for Advisors of transfer students before advisement may be delivered to new transfer students. Also, the degree audit system is available for the use of all academic departments to advise students on their particular degrees. Advisors and department chairs contact this office for policy and procedures questions. Financial Aid uses the degree audit and Graduation status to indicate their academic progress toward a degree. The Graduation and Transfer Services office meets twice a month with a “cluster” team made up from the offices of Admissions, Records/Registration, Recruitment, Financial Aid, Instant Info, and the Cashier’s office to disseminate information and keep up to date with any changes. Veterans services works closely with each academic department on campus in the efforts to monitor their students progress toward their goals. Students are also referred to various offices on campus to include the Wellness Services, Accessibilities Services, Math and English Labs, and various other programs on campus as appropriate.

D. For academic units, list the degrees offered and program/student outcomes for each.

This does not apply to the Graduation and Transfer Services Department.

E. Employees

EMPLOYEE	FT/PT	DEGREES and/or CERTIFICATIONS /INSTITUTION	ROLE, RESPONSIBILITIES	SIGNIFICANT PROFESSIONAL EXPERIENCE /CERTIFICATIONThis should show prior work experience. Committees, etc. go in Professional/Community Service Component of Appendix A.
Lydia Peckover	FT	AS Health Education BYU -Idaho BS in Behavioral Science -Psychology at UVSC (applied for Graduation)	Advisor/Veterans Coordinator Advise new and continuing Students receiving VA Educational Benefits.	Put in Proseesion/Community Service Co,mponent of Appendix A Servicemembers Opportunity Colleges (SOC)Representative Veteran’s Certifying Official
M Mignon Nicol	FT	BA from Brigham Young University	Administration Support III/ Graduation Office: Advise students with the graduation process.
Stacy Smither	FT	BS Business Management UVSC (Currently Pursuing) AS Business Management UVSC AAS Business Management UVSC C1Y Accounting UVSC	Advisor, Graduation/ Audit Support: Advise students about Graduation; Advise faculty, staff, & advisors about Graduation, Build/Maintain Degree Audit	Put these in Professional Community Service Compoinent of Appendix A Web Content Representative/Editor for UVSC Graduation/Transfer Services, 2003 to 2004 Hiring Committee Chair, Multiple Occasions 2001 to 2003 Distinguished Recognition APACE Distinguished Employee of the Semester@ Nominee, 2001
Wendy Mills	FT	Completed 71 hours at Brigham Young University toward nursing degree	Transfer/ Articulation Advisor: Maintain existing articulation agreements, author new agreements, counsel and advise transfer students.	UVSC: Technology Management Office Manager/Advisor 1998 - 1999 Electrical Automation/Lineman Office Manager/Advisor 1997-1998 Financial Aid Specialist 1997 Office Manager and Supervisor, Yotal Solutions, Inc. 1993 - 1997 Certified in Legal Aspects of Payroll Management 1996 Senior Accounting Clerk, General Motors Acceptance Corporation 1980-1993 Completed General Motors Accounting Certification Program, Detroit, MI 1986
Neil Petersen	PT	Bachelor of Science, Associate of Science UVSC Certificates of Competency and Merit, Applied Technology Center MATC	Specialist & Advisor	Convention organizer and coordinator at NuSkin Enterprises, 1997-1999
Kathy Hafen	PT	MA Human Environments, BYU BS Family Science, BYU	Veterans Advisor/Coordinator: Advise new and continuing Students receiving VA Educational Benefits	Vocational Evaluator, MATC 2001-2004 Academic Advisor, BYU 1998-2001

F. Your facilities and resources.

State Appropriated Budget

Graduation and Transfer Services 2-12633

	Salaries/Benefits	Current	Travel	Capital	Total
99-00	$3,599	$10,882	$2,000	0	$16,481
00-01	$190,776	$15,000			$205,776
01-02	$249,112	$15,000	0	0	$264,112
02-03	$298,312	$20,000	0	0	$318,312
03-04	$301,938	$20,000	0	0	$321,938

Other Funding

Graduation Late Fees (2-24645)

	1999-2000	2000-2001	2001-2002	2002-2003	2003-2004
2-24645 Source: Graduation Late Fees Revenue Expense	$ 9,143 $18,612	$ 8,440 $12,741	$10,405 $ 6,870	$6,810 $9,282	To be determined
2-23540 Source: Veterans Reporting Fees Revenue Expense	$2,265 $3,428	$2,938 $2,419	$3,986 $3,657	$5,330 $2,448	To be determined