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Faculty Senate College Info Committees Governing Bodies Information Items Meetings Membership Policies & Consititution Faculty Handbooks 
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ATTENDANCE Present: Deborah Baird, John Balden, David Brandt, Joe Buchman, Elaine Byrd, Eddy Cadet, Ernie Carey, Max Christofferson, Malcolm Crawford, Kathie Debenham, Jeanille Gooch, Eldon Greenhalgh, Ron Hammond, Jill Jasperson, Chris Jones, Stephanie Larsen, Dave Manning, Doug Miller, Duane Miller, Tom Perkins, LouAnn Provost, Kirk Rasmussen, Grant Richards, Pres. Kerry Romesburg, Keith Snedegar, Dr. Lucille T. Stoddard, K.D. Taylor, Jon Turner, Lynn Turnquist, Cristine Veit, Forrest Williams, Don Wilson, Laurie Wood Absent: Damon Bahr, Chester Heath,, Gary Noll, Merlin Smith, Liliana Riboldi, Excused: Jeanette Hall Guests: Nancy Bartlett, Jeff Bulgar, Bobbi Gren, Linda Makin, Karl Worthington CALL TO ORDER Grant Richards, Faculty Senate President, called the meeting to order at 3:08 p.m. APPROVAL OF MINUTES ACTION: Ron Hammond made a motion to accept the minutes as written for September 8, 1998. John Balden seconded the motion. The motion passed unanimously. ACTION ITEMS
The major change in this policy states that all transcripts from previous institutions (high school, college, university) must be submitted before admission is complete. Grant explained that we need to have the transcripts for correct advisement. Malcolm Crawford expressed his concern for the non-traditional students having to provide transcripts. Nancy explained that there are exceptions in certain cases. Non-traditional students may go to the Registrar's office for assistance with admittance. Chris Jones felt the policy is absolute the way it is currently written. He suggested placing some language in the policy regarding the exceptions for the non-traditional students. ACTION: Chris Jones made a motion to accept the policy with the additional language reflecting the exceptions for the non-traditional students. Duane Miller seconded the motion. The motion passed unanimously.
This policy change comes from David Chappell's office. The significant change is that students will be able to receive a 100% tuition refund through the third week of instruction. Thereafter, students will receive a 0% tuition refund. ACTION: Duane Miller moved to approve the policy. John Balden seconded the motion. There was one Senator opposed. The motion passed unanimously. Grant asked Nancy Bartlett to explain the process that a policy goes through before it is implemented. Nancy explained that according to the shared governance practice a person or group of persons has the opportunity to propose policy changes. Nancy submits the proposed changes to President's Council. President's Council then determines whether or not to circulate the policy to campus groups. If the policy is circulated, Nancy will then attend Faculty Senate to obtain feedback and recommendations. She will then take the recommendations back to President's Council. President's Council may revise the policy based on the recommendations and determine whether to send it back to campus groups or send to the Board of Trustees. Nancy also explained that Senate has sixty days to respond to a policy that has been submitted for review. Once the Board of Trustees approves the policy, Nancy will post it on the web. INFORMATION ITEMS
Laurie Wood asked the Senators to recommend to their faculty that they function on only one committee at a time. There are many faculty that need to serve for tenure purposes and there are not enough committee vacancies available. There is currently an opening on the Academic Policy Committee and one on the Academic Standards Committee. Laurie announced she will be contacting the alternates from the elections last year to see if they would still be interested in serving as a committee member. Forrest Williams encouraged Senators to talk to the faculty in their department that do not have tenure to see if they would be willing to serve on a committee. Those names should then be forwarded to Laurie. Laurie will be able to use those names in the future when committee vacancies become available. Grant also explained that if members of a committee miss three consecutive meetings, without sending a substitute, they could be replaced.
Jeannette Hall needs a Senator to serve on the Christmas Party Committee and the Years of Service Awards Committee. Joseph Buchman volunteered to serve on the Christmas Party Committee. K.D. Taylor volunteered to serve on the Years of Service Awards Committee.
President Romesburg announced the opening of the Western Governors University. WGU anticipated 1000 students to enroll in courses. Currently there are 10 students enrolled. They have invited UVSC to officially join them and use them as a broker for distance learning courses. That would cost UVSC $3000. They also charge the students $30.00 per course in addition to tuition. The President explained that we are not involved yet. As soon as Dr. Stoddard can find $3000 in the budget, we will join the Western Governors University. WGU is not accredited.
Grant Richards believed that Senators need to get politically involved. He announced that there will be several vacancies soon on the Board of Regents. Regents are appointed by the governor. He would like Faculty Senate to come up with some good possible candidates in Utah County and let the governor know about them. We need someone credible who will look at all the issues and be supportive of us. It is probable that vacancies will need to be filled with Democrats, since the balance of Republican to Democrat needs to remain the same and all of those retiring are Democrats. President Romesburg explained that of the 16 regents currently serving, there is only one from Utah County. Bill Orton and Larry Echohawk were names that were mentioned by the Senators.
Stephanie Larsen invited Senators and faculty to attend the Meet the Candidates Night. This will be held October 13th at 8:00 p.m. in the Ballroom. Chris Cannon and two other candidates will be in attendance. She also announced that the Bull-O-Rama will be held this Thursday. A barbeque will begin at 6:30 P.M. There will also be a rodeo, fireworks and dancing. A family night activity will be held on September 28th. There will be fun activities for the children including milking cows and chasing pigs and chickens. The College Bowl will be held on September 30th. The College Bowl is a fast-paced question and answer game played between two teams of four people. Faculty are invited to play.
This committee will be looking at an important issue regarding Senator representation. They will look at by-law changes to define "Academic Areas". Representation by school may be a possibility. Jill asked Senators to forward any input regarding that issue to her.
Dave Manning explained his committee is currently working on student petitions for grade changes. They will bring back a new add card soon for Senate review. The new add card will only be valid for seven days once it is signed by the instructor.
Ron Hammond's committee is currently working on the pay scale issue. They are working on several proposals that will be presented in February. They are hoping to have about five different pay scales to look at. If one of the proposals is approved, there will be time for it to be put into place for the next academic year. Ron handed each Senator a copy of a survey he would like all the faculty to fill out and return. He would like 100% accountability. He explained that this is a safe way for everyone to express their fears about these issues.
Chris Jones announced that his committee will be meeting Thursday. They have received materials from the Behavioral Science department and tomorrow they should be getting some materials from the English department. Chris explained that departments need to adhere to the schedule and submit their materials on time.
Kirk Rasmussen reported that his committee is currently working on the draft of the post tenure review. They are also waiting for the files of those who are coming up for tenure. Keith Snedegar asked Kirk when the last time was that someone was denied tenure. Kirk explained that occasionally faculty don't sail right through the tenure process. There are also faculty who don't apply because they know they are not going to make it. Ron Hammond stated that the tenure workshop was great. There are many faculty that hope there will be another presentation during this academic year. Lisa Lambert is planning on sponsoring another presentation.
Duane Miller announced that his committee is working very hard and they are dedicated to their work.
Forrest Williams announced that faculty should be preparing to give the formative evaluations. The evaluations should be given September 30th through October 9th. The results of the formative evaluations will be returned to the faculty within one week from the time they are submitted. Grant urged everyone to use the formative evaluation. It is optional and doesn't go through the department chairs. Dave Manning mentioned that faculty may be creating their own evaluations. There is a general lack of understanding by faculty members. The Senators need to inform their faculty that if they use the formative evaluation the way it was intended, their summative evaluation results will go up. Forrest explained that they can make a presentation to the departments regarding the use of the evaluations. Stephanie Larsen felt there is both positive and negative feedback from the students. Many students feel empowered by giving the feedback. There are also students who don't think their feedback is ever used.
Jeff Bulgar announced his committee is currently investigating different options that might be available for merit pay. They may also be modifying a new policy based on the mission statement of the school. His committee is having a working session today at 4:00 p.m. and they are excited about working on this. They are working hard. Jeff would like Senators to email him with any suggestions. Forrest Williams suggested that the Senators who have experience dealing with merit issues alert Jeff about the problems that have come up in the past. We need to support the committee. Currently there are two members from each school serving on the committee.
Nancy Bartlett explained a policy that was expedited by President's Council that will go to the Board of Trustees regarding student social security numbers. Students will not be required to give their social security numbers. If they chose not too, they will be assigned an eleven digit number. The only time a social security number will be required is for financial aid. Another policy regarding grievances and students rights and responsibilities will come before Senate at the next meeting. The policy will appear on the web. Senators should come to the next meeting prepared to give their recommendations and feedback. During the next meeting the Senate will vote on the policy. REMARKS President Romesburg announced that our enrollment is now official. The numbers have been turned into the state. We have 18,174 students enrolled this fall. Last year we were at 15,994. We are up around 2,000 students. Our FTE is 11,000. That is an increase of 1,500 from last year. We are going to be very unpopular with all the other schools in the state. We will probably get most of the new money for higher education. There won't be much left for library or computer funds. ADJOURNMENT Laurie Wood motioned to adjourn the meeting. The motion was seconded. The motion passed unanimously. Grant Richards adjourned the meeting at 4:32 p.m. | |
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