Article I - Composition of Organization

Article II - Purpose

Article III - Membership

Article IV - Election and Term of Office

Article V - Duties of Officers and Board Members

Article VI - Committees

Article VII - Impeachment/Recall of an Executive or General Board Member

Article VIII - Meetings

Article IX - Amendment of Bylaws

Article I - Composition of Organization

This organization to which these bylaws apply is the Professional Association of College Employees (PACE), which provides membership to all full-time and part-time staff, (excludes student employees, faculty and executives) of Utah Valley State College. PACE members will simply be referred to as staff hereafter in this document.

Article II - Purpose

The organization works with an administrative liaison, appointed by the college President, who serves as a non-voting member of the PACE Executive Board.

Article III - Membership

1. Membership is open to all staff (excludes student employee, faculty and executives), of Utah Valley State College.
2. Any PACE member may attend Board meetings and speak to an issue under the administration of the chairperson. However, only officers and board members have voting rights on matters being addressed by the Board.

Article IV - Election and Term of Office

1. Executive Board Election and Term of Office
   5. Executive Board officers shall consist of a President, Vice President, Past President or President Elect (alternate years), Secretary/Treasurer, and an Administrative Liaison (non-voting).
      1. The term of office for the President, Vice President and Secretary/Treasurer will be two years, July 1 through June 30. The President-Elect and Vice President will be elected on even years. The Secretary/Treasurer will be elected on odd years.
      2. All other executive officer's term of office shall be one year in any one position, July 1 through June 30.
      3. Upon the resignation or vacancy of the President during an uncompleted term, the President Elect will assume responsibilities as President.  If there is not a President Elect, the responsibilities would be filled by the Vice President until the next election.
   6. Election of executive officers shall be held in May of each year.
      1. To run for an officer's position, a person needs to be a full time employee, needs at least three nominations. A person can nominate themselves. Nominations must include the name of the person making the nomination, as well as the nominee's name and telephone extension. Nominees must accept the nomination.
      2. All officers will be determined by a simple majority of votes cast by PACE members.
      3. In the event of a tie for an executive board officer, a special election will be held.
   7. The President Elect takes office as the President July 1, following completion of the President's term of office. 
   8. The Vice President and Secretary/Treasurer shall take office on July 1. If an office of Vice President or Secretary/Treasurer is vacated during the term of elected office, the President shall, with the approval of the PACE Board, act to fill the position in the following manner. The President will offer the position to the person who received the second highest number of votes in the last election for the office. If that person does not accept the position, then the President will proceed down in rank order of total votes received. If no replacement is found, then the President shall, with the approval of the PACE Board, appoint a Vice President or Secretary/Treasurer to fill the vacant office for the remainder of the uncompleted term. The newly appointed officer completes the term of the former officer. An appointed Vice President or Secretary/Treasurer shall be eligible to run for office the following year.  
   9. No elected officer can serve in the same office for more than two consecutive elected terms.
2. General Board Election and Term of Office
   1. The Board shall consist of the President, Past President or President Elect, Vice President, Secretary/Treasurer, Administrative Liaison, Senators representing the administrative structure of the college and Chairs of the official designated PACE committees.
      1. Senators:
         1. The number of senators shall not exceed 15
         2. Each division at UVSC shall be awarded a number of senators based on the number of full-time PACE employees in that division.  Each division is guaranteed a minimum of 1 senator.. The PACE Senator's title will reflect the same title of the Vice President(s).  
      2. Committee Chairs: Committee Chairs will be elected for the following committees from the general PACE membership: Nominations and Election Committee, Communication Committee, PACE Social Committee, Employee Recognition/Years of Service Committee, Bylaws/Procedures Committee, UVSC Policy Review Committee, Salary, Benefits, and Equity Committee, and Legislative Affairs. Committee Chairs will serve a two year term. Elections for the committee chairs for Nomination/Election, Social, Bylaws/Procedures and Salary/Benefits/Equity will be held every even year. Elections for the committee chairs for Communication, Employee Recognition/Years of Service, Policy Review and Legislative Affairs will be held every odd year.
   2. Election of PACE Senators
      1. Webster's Method of Appointment shall be applied as follows:
         1. Obtain from Human Resource Services the total number of full-time PACE employees, as of April 1.
         2. Divide the total number of PACE Employees by 15 (number of Senate seats), determining the Employee-to-Senator ratio.
         3. Divide the number of employees from each division by the employee-to-senator ratio and round to the nearest whole number.
         4.  If two divisions are both entitled to exactly 0.5 additional senators, such that rounding would result in 16 senators, the Executive Board of PACE will assign the one available senate seat to one of the two eligible divisions, by determining the complexity of the division.  The division that has a more complex group of employees will receive the senate seat. 
         5. The senate shall be reapportioned every "even" year based on the number of employees in each division on April 1.
         6. In the unusual event that a division's representation falls to zero, that division will be awarded one Senator, and then the remaining senators will be apportioned to the other divisions using Webster's Method
         7. If employees move from one division to another, they shall not retain their PACE seat, though they shall be eligible to be elected from the new division. 
         8. Senators shall be elected for a two-year term. 
3. 3. The Election of senators and committee chairs shall be held in May, and those elected shall take office July 1.
      1. To run for a senator or committee chair position a person needs at least three nominations. A person can nominate themselves. Nominations must include the name of the person making nomination as well as the nominee's name and telephone extension. Nominees must accept the nomination and senators be checked to make sure they are from the area they have been nominated to represent to appear on the ballot.
      2. The term of office for elected senators and committee chairs shall be two years, beginning on July 1 and ending on June 30. Senators from the same area will be elected on alternate years.
      3. In the event of a tie for senators, both will serve as senator and co-senators. In the event of a tie for committee chair, both will serve as chairperson and co-chairperson. 
      4. Senators and chairs will be determined by a simple majority of votes cast by PACE members.

4.   Any vacancies on the General Board shall be filled as follows:  If a senator or chair position is vacated during the term of elected office, the President shall, with the approval of the PACE Board, act to fill the position in the following manner. The President will offer the position to the person who received the second highest number of votes in the last election for that office. If that person does not accept the position, then the President will proceed down in rank order of total votes received. If no replacement is found, then the President shall, with the approval of the PACE Board, appoint a new senator or chair member to fill the vacant office for the remainder of the uncompleted term. The senator replacement must be selected from the represented group. The newly appointed board member completes the term of the former board member. An appointed board member shall be eligible to run for office when the term of the former board member expires.

5.   No elected senator or chair can serve on the General Board for more than      two consecutive terms.

Article V - Duties of Officers and Board Members

1. The President shall:
   1. Serve as the chief executive officer of PACE and chair the Board.
   2. Call and conduct all meetings of PACE Board, officers and general membership.
   3. Represent the Association on various College committees and in meetings with College executives and administrators.
   4. Have general charge and supervision of the affairs and business of the Association.
   5. Appoint all ad hoc and special committees.
   6. Delegate responsibilities related to the Association as the need arises.
   7. Appoint all committee members of association committees, based on recommendations from committee chair.
   8. Present PACE salary and benefits proposals to College executives and administrators accompanied by the PACE officers and others as needed.
   9. Serve as a standing member of the Salary, Benefits, and Equity Committee.
   10. Represent PACE at new employee orientation.

2. The President Elect shall:
   1. Attend officer meetings, board meetings, and general meetings of the Association on a regular basis.
   2. Serve as a member of the Executive Board.
   3. Act for the Association President as designated.
   4. Succeed as President of the Association.
   5. Serve as a standing member of the Salary, Benefits, and Equity Committee.
   6. Serve on other College committees as assigned by the Association President.

3. The Vice President shall:
   1. Attend officer meetings, board meetings, and general meetings of the Association on a regular basis.
   2. Serve as a member of the Executive Board.
   3. Act on behalf of the Association President during his/her absence.
   4. Represent the association as the Faculty Senate liaison.
   5. Serve as a standing member of the Salary, Benefits, and Equity Committee.

4. The Secretary/Treasurer shall:
   1. Arrange and attend officer meetings, board meetings, and general meetings of the Association on a regular basis.
   2. Prepare and process paperwork for the Association expenditures.
   3. Keep accurate records of Association receipts, earnings, and expenditures, and report such at monthly meetings of the Board, and at a general meeting of the employees held at least once per year.
   4. Record minutes of the proceedings of all Association meetings, and provide copies to members of the Board.

Article VI - Senators

• A. The duties and responsibilities of a senator are as follows:
• 1. PACE Senatorsserve as the voice of those they represent and for the good of the College. They are responsible for relaying information to and from those they represent.
• 2. PACE Senators are responsible for attending meetings of the PACE Board and those of appropriate PACE Standing Committees. PACE Senators are expected to attend all Board meetings or arrange for alternative representation when they miss PACE Senate activities.
• 3. PACE Senators are expected to be involved in the policies, mission, and organization of the institution.
• 4. PACE Senators are expected to meet with their respective V.P. at least quarterly.
• 5. PACE Senators are expected to arrange a meeting with each department that they represent at least annually.

Article VII - Committees

1. Standing and ad hoc committees may be appointed by the Association President as the need arises. Each ad hoc committee shall be chaired by a general board or association member as assigned by the Association President. Standing and ad hoc committees shall report to and act under the direction of the General Board.

2. Standing committees are as follows:
   1. Nominations and Election Committee. Actively seek nominations for board positions. Handle nomination process for officer and board member positions; prepare, distribute, collect, and tally all election ballots. Report election results to Association President and nominees. Publish results in the campus community. Review voting statistics and prepare an annual report, for the General Board, providing election information and recommendations to increase member participation in the nomination and voting process.
   2. UVSC Policy Review Committee. Responsible to obtain UVSC recommended policy changes. Review policies and present recommendations to General Board prior to College deadlines. Prepare an annual report of policies reviewed and the recommendations from the PACE General Board.
   3. Salary, Benefits, and Equity Committee. Research and be aware of employee salary, benefits, and equity concerns. Prepare salary and benefit negotiation proposals for PACE members for presentation to the Board. The President, Vice President and President Elect/Past President are standing members of this committee.
   4. Employee Recognition Committee/ Years of Service. Plan and conduct programs to recognize employees. Under the direction of the President's office, help plan and conduct the annual Years of Service Awards and Banquet, the annual Retirement Open House, Distinguished Employee Awards and the Trustee's Evening of Excellence in conjunction with Faculty Senate and College Relations.
   5. Bylaws/Procedures Committee. Review annually the Association's bylaws and PACE committee procedures. Make recommendations for changes to the Board. Monitor PACE Board actions and committee procedures for compliance with bylaws and committee procedures manuals. Report any deviations to Association President. Prepare an annual report to be given in the May meeting of the General Board.
   6. Social Committee. Plan and conduct the annual employee socials, including the Holiday Social and events in the PACE Park (September 11 and spring social, etc.). In conjunction with Communication Committee conduct an annual employee satisfaction survey of social events and solicit ideas for future socials. Present survey findings in the June General Board meeting.
   7. Communication Committee. Responsible to keep PACE members informed regarding pertinent PACE-related information. In conjunction with the Social Committee conduct an annual employee satisfaction survey of communication effectiveness and solicit ideas for improving communication among PACE members. Present survey findings in the June General Board meeting.
   8. Legislative Affairs. Responsible for educating the general membership in the Utah legislative process. Develop marketing material and forums to increase participation from PACE members in the legislative process. Develop and maintain a professional working relationship with the UVSC legislative affairs division and the legislative affairs representatives from the Utah Higher Education Staff Association (UHESA). Timely notify General Board of proposed legislation that will impact staff association members. Prepare an annual list of PACE members and faculty who were elected in their neighborhood caucus as a county or state delegate and report this information to the PACE General Board in the May meeting.

3. All PACE members are eligible for appointment to committees. Committee Chairs will recommend members and committee members will be appointed by the PACE President.

Article VIII - Impeachment/Recall of an Executive or General Board Member

Upon petition by 15 members alleging malfeasance or neglect of official duties, the PACE Board must take action to consider impeachment. The Board possesses sole power of impeachment. Any PACE Executive or General Board member may be impeached by a simple majority of PACE General Board members convened, provided a quorum is present; quorum shall be defined as more than 50 percent of the voting members of that particular group. The PACE Board also possesses sole power to try impeachments. The PACE President shall preside and assure the right of the accused to call witnesses on his/her behalf. In the event that the PACE President is accused, the Vice President shall preside. No PACE Executive or General Board member shall stand convicted if two-thirds of the Board Members gathered fail to support conviction and then only if a quorum is present. If two-thirds vote for conviction, the board member in question shall stand convicted and shall be removed from office. The office then shall be declared vacant and replacement shall be according to procedures established in Article IV.

Article IX - Meetings

1. A general meeting of all PACE employees shall be called by the President and shall be held at least annually. Information of general interest to all employees may be discussed at general meetings, as well as items needing approval or ratification by a simple majority vote of the Association members in attendance.
2. Meetings of the Board shall be called by the President and shall be held monthly. Transaction of Association business by the Board shall require the presence of a quorum and a simple majority vote by the quorum.
3. Committee meetings shall be called by the committee chairperson.
4. Parliamentary procedure shall be used to conduct meetings. Where there is a question about the procedure, Robert's Rules of Order shall be the Authority.

Article X - Amendment of Bylaws

The procedure for amending or revising the bylaws is as follows:

1. A written proposal for a change in the bylaws may be submitted by any PACE member to the Bylaws/Procedures Committee.
2. The Bylaws/Procedures Committee will make recommendations for changes to the Board. Approval by a simple majority vote of a quorum of the PACE Board is required for adopting the recommendations.
3. Action by the PACE Board to amend or revise the bylaws must be ratified by a simple majority vote of the PACE members in attendance at a general meeting