Payments

Policies and Procedures

If the veteran fails to provide the required information, benefits may be discontinued. The veteran must provide information to the Veterans' Office on the following subjects: (where applicable).

Academic Progress

Courses that are repeated

Class Attendance

Grades

General AcademicsCourses

Matriculation

Number of Credit Hours Enrolled For

Off-Campus Courses

Program Objective

Semester Class Schedule

Tutorial Assistance

Any Changes

The veteran should keep a copy of all forms and information for his/her own file. Having a backup copy will save time if their records are misplaced or if forms need to be resubmitted.

SPECIAL CASE CONSIDERATIONS

If a veteran feels that his/her file needs to be given special consideration, they can submit a claim to the Veterans Regional Office. The Veteran must submit a statement in support of claim, outlining the conditions upon which the request is based. The Veterans Regional Office adjudication office has final approval in all matters and will consider each case separately.

Some sample cases where special consideration may be requested:

Changes of major beyond the normal allowance

Information regarding academic probation

Justifying withdrawal from courses

Any extenuating circumstances that warrant special attention

CLASS SCHEDULES

The veteran must submit a Veteran Class Schedule Form at the beginning of each semester. The veteran can be paid only for courses required for graduation in his/her declared major.

Comparison items to note:

Courses not required by the declared major

Courses that have already been completed with a satisfactory grade

Courses which the veteran previously completed with a grade of 'E' or 'I'

Courses that relate to the field of study, but are not required

Courses that have a course number below 1000 (refer to section on School of General Academics)

DECLARATION OF MARITAL STATUS

Veterans receiving benefits under Chapters 30 and 31 who have converted from 34 must file a declaration of Marital Status form 21-686c. This form must be complete and accurate in order to claim family members, spouse and/or children, as dependents. The Veteran must bring the original forms to the Veterans' Office.

To make a change of dependents, such as adding a new child, it will be necessary to complete a new form. Only the change being made needs to be documented. In the case of a new child, it is documented by providing a birth certificate. A marriage is documented by a marriage certificate.

Other changes may also require documentation. Termination of previous marriage, or death will require an amended form to be submitted by the Veteran, with appropriate certificate.

Dependents of veterans who received benefits under Chapter 35 will use this form. The dependent must submit a complete and accurate form to the Veterans' Office. The dependent must sign and date the form. If the dependent is a minor, a parent of guardian must sign the form, as well.